Admin Executive

Job Title: Administrative Executive

Job Description.

We are looking for a highly organized and efficient Administrative Executive to support the Team Head and team by managing daily administrative tasks and ensuring smooth and productive operation at our office.  The ideal candidate will be a strong communicator with a proactive mindset, capable of handling a variety of responsibilities in a fast-paced setting.

Key Responsibilities:

• Provide comprehensive secretarial and office administrative support
• Coordinate company events, meetings, and team activities
• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for executive and team staff
• Handle reception duties including managing incoming calls, greeting guests and arranging courier services, when required
• Process payment requests for administrative invoices
• Assist in the preparation of regularly scheduled reports and facilitate the signing and filing of agreements
• Provide support for the ad-hoc tasks as assigned

Qualifications:

• Higher Diploma or above
• Proven experience in an administrative or executive support role
• High sense of responsibility, integrity and confidentiality
• Proficiency in both written and spoken in English, Cantonese and Mandarin
• Proficiency in MS Office and relevant administrative software
• Immediate availability is preferred