Executive Secretary

Your new role:

• Managing correspondence and scheduling
• Organising meetings and preparing necessary documents and submission logistics
• Assisting with budget preparation and ongoing tracking for the department
• Managing and organizing departmental files, documents, and records
• Assisting with onboarding and off boarding of team members
• Liaising with other departments and external vendors or clients as needed
• Ordering and maintaining office supplies and equipment
• Preparing and distributing internal communications and reports
• Performing other administrative tasks and ad-hoc projects as required

To succeed in this role:

• High Diploma or equivalent experience
• A minimum of 2 years’ relevant experience in team administrative or team support role
• Exposure in serving senior management and/or professional firm is a plus
• Knowledge of office management procedures and best practices
• Strong organizational and time management skills
• Excellent communication and interpersonal skills in both written and verbal communication
• Attention to detail and accuracy in skills such as proofreading documents and managing budgets
• Ability to work independently and as crucial member of the team
• Be responsible and accountable
• Proficiency in Microsoft Office and other office software