Admin Executive

Job Title: Administrative Executive

Job Description: We are seeking a detail-oriented and organized Administrative Executive to support daily operations and ensure the efficient functioning of our office. The ideal candidate will handle administrative tasks, coordinate communication, and assist in managing schedules, resources, and documentation while maintaining a high level of professionalism.

Key Responsibilities:

• Provide comprehensive secretarial and office administrative support
• Assist in organizing team functions and staff activities
• Handle business travel arrangements and expense claims
• Oversee office equipment maintenance and manage stationery for the department
• Support IT system applications and coordinate staff onboarding and offboarding processes
• Manage meeting room reservations to ensure optimal use of facilities
• Handle reception duties including managing incoming calls, greeting guests and arranging courier services
• Process payment requests for administrative invoices
• Assist in the preparation of regularly scheduled reports and facilitate the signing and filing of agreements
• Provide support for the ad-hoc tasks as assigned

Qualifications:

• Higher Diploma or above
• Proven experience in an administrative or executive support role
• High sense of responsibility, integrity and confidentiality
• Proficiency in both written and spoken in English, Cantonese and Mandarin
• Proficiency in MS Office and relevant administrative software
• Ability to perform efficiently in a fast-paced, multicultural environment and work collaboratively within a team
• Passionate, self-motivated, detail-oriented, with a strong work ethic
• Immediate availability is preferred