Administrative Officer

Admin Officer – In this new role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities.

You will:

• Member of crisis management to execute crises response and safety measures, such as COVID hygiene measure protecting the company and employees
• Reviews office admin workflow, administrative policies and internal procedures from time to time to ensure efficiency and effectiveness (includes compliance to ISO) 
• Manages/ Supports the reception area, conference room and facilities set up, guest services, staff support services.
• Assists in all leasing and tenancy matters including space planning, fitting-out works, renovation and relocation projects.
• Deals with landlords, property management office and external vendors, office health, safety & security
• Monitors and maintains office equipment & facilities services including housekeeping services for all office areas.
• Manages and reviews bills, invoices and supplies procurement.
• Manages budgets and administrative expenses.
• Organizes / supports ad-hoc or staff events.

• Negotiates and tracks contracts and renewals

• Handles and keeps good communication and reporting with local entities and functional departments
• Provide necessary ad hoc response and support in case of urgency, including weekday and weekend and non-office hour period
• Ad-hoc service support assigned by supervisors and/or higher authorities

You Bring:

• Ability to work with all levels of management and effectively communicate with people at all levels and from various backgrounds
• Able to work independently.
• Detail-minded with strong organizational and management skills.
• Timeliness on delivering commitments, and the ability to multitask and prioritize
• Detail-minded with strong organizational and management skills
• Excellent analytical, written, and verbal skills
• Self-starter, ability to work well under pressure
• At least 5 years all round office operations administration experience gained in sizeable companies.  
• Exposure in facilities management, administration policy formulations an absolute advantage
• Good command of English is crucial and other spoken languages will be a plus.